This is a handy little short-cut if you need to format information in a document that is not continuous. Instead of highlighting each bit and formatting one-by-one, you can highlight everything and then format all at once. This trick definitely takes some practice, but if you get the hang of it I know you’ll use it a ton.
BTW, have you noticed that the cool new word is “ton”… pay attention, you’ll hear it all the time now. I wonder where it came from…
- Highlight (using your mouse) the first bit of information
- Hold the “ctrl” key while you highlight the second bit of information
- Continue holding the “ctrl” key as you higlight until you’re all done
- Format the information as you’d like (in this case, bold and red)
Continue reading for screen captures of the steps.
Let’s say you want to make the due dates for each of these items red and bold:
You could highlight each date and format them one-by-one, OR you could highlight them all and then format all at once.
To highlight all the dates, highlight the first one and then hold down the control key as you highlight the others. This takes practice, for sure.
Once highlighted, format everything all together!
nice tips! could always use a good shortcut